EVENT & VENUE

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June 8 - 11, 2026
Caribe Royale Orlando
Palms Ballroom
Orlando, FL

  IMPORTANT DATES

Friday, May 8, 2026
ADVANCE SHIPMENT RECEIVING
First day warehouse will begin receiving advance shipments without surcharges.

Friday, May 8, 2026
ADVANCE ORDER DISCOUNT DEADLINE
All orders must be received with payment in full by this date to receive discounted pricing.

Friday, May 8, 2026
ADVANCE ORDER DEADLINE - EXHIBITOR SIGNS AND CUSTOM TABLE THROWS
All orders must be received with payment in full by this date to guarantee production of the order for the show. These items will not be available to order after the deadline date.

Monday, June 1, 2026
ADVANCE SHIPMENT DEADLINE
Last day for advance shipments to arrive at warehouse without surcharges.
*Please Note: Any shipments arriving after Thursday, June 4, 2026 may be subject to additional truck and driver charges.* .

  SCHEDULE

Exhibitor Move-In
Sunday, June 7, 2026
1:00pm - 5:00pm
10×20 or 10×30 Booth Move-In (by approved appointment only)
Monday, June 8, 2026
8:00am - 5:00pm
All Exhibitor Move-In
Exhibit Hours
Monday, June 8, 2026
5:00pm - 7:00pm
Ascend Kick-Off Reception in Partner Pavilion
Tuesday, June 9, 2026
9:00am - 5:30pm
Partner Pavilion Open
9:00am - 10:00am
Coffee Break in Partner Pavilion
12:00pm - 1:30pm
Lunch in Partner Pavilion 
5:00pm - 5:45pm
Happy Hour in Partner Pavilion 
Wednesday, June 10, 2026
8:00am - 5:00pm
Partner Pavilion Open
8:00am - 9:15am
Coffee Break in Partner Pavilion
12:30pm - 2:00pm
Lunch in Partner Pavilion 
4:30pm - 5:15pm
Prize Giveaways & Ice Cream Social
Exhibitor Move-Out
Wednesday, June 10, 2026
5:15pm - 8:00pm

Move-Out Deadlines
Outbound Bill of Lading Deadline. All exhibitors must submit an outbound Bill of Lading to the Exhibitor Service Desk.
Wednesday, June 10, 2026
8:00pm
Carrier Check In Deadline
Wednesday, June 10, 2026
7:00pm
Re-Route Deadline. Shipments not picked up by the exhibitor’s carrier and/or remaining on the exhibit floor will be re-routed at this time.
Wednesday, June 10, 2026
8:00pm

  What's Included In Your Booth

EACH SINGLE KIOSK PACKAGE WILL INCLUDE THE FOLLOWING ITEMS. 

8' High Blue Drape
6'W x 8'H Backwall with Graphics 
1 - 1 Meter Counter with Graphics
2 - Stools

1 - 5 amp Electrical Drop in the Counter
1 - 32" Monitor
Lead Retrieval via the Mobile App 


EACH DELUXE KIOSK PACKAGE WILL INCLUDE THE FOLLOWING ITEMS.


8' High Blue Drape
10'W x 8'H Backwall with Graphics 
1 - 1 Meter Counter with Graphics
2 - Stools
1 - 5 amp Electrical Drop in the Counter
1 - 32" monitor 
Lead Retrieval via the Mobile App 


EACH ALL-INCLUSIVE PREMIUM BOOTH PACKAGE WILL INCLUDE THE FOLLOWING ITEMS.

10' Custom Backwall
1 - 10 amp Electrical Drop in the Back of the Booth
1  - Custom Counter
2 - Stools
1 - 42" monitor
Lead Retrieval via the Mobile App 

EACH 10'X10' GLOW TOWER PACKAGE WILL INCLUDE THE FOLLOWING ITEMS. 


1 - 1M x 1/2M x 8’H Single-Sided Glow Tower
1 - Pedestal Table
2 - Stools
1 - 32" monitor (Provided by Show Managment)
Electrical (Provided by Show Management)

GRAPHICS SUBMISSION FOR KIOSKS & ALL-INCLUSIVE PREMIUM BOOTHS:

Graphics should be submitted via the Sponsorship portal (Expo Genie).  For questions, please reach out to NShallow@oatug.org.


EACH 10'X10' BOOTH PACKAGE WILL INCLUDE THE FOLLOWING ITEMS.


8' High Blue backwall drape
3' High Blue siderail drape
1 - 6' Blue Skirted Table
2 - Side Chairs
1 - Wastebasket
Lead Retrieval
1 - 5 amp electrical drop 

CARPET

The Exhibit Hall is carpeted. 

  MATERIAL HANDLING INFORMATION

It is recommended to ship all exhibit materials to the advanced warehouse. Shipping to the warehouse will ensure that materials are in the booth space for exhibitor set up. The warehouse deadline date has been extended for receiving to ­­­­Monday, June 1, 2026. The standard warehouse material handling charge will be honored for all shipments received by this date. Any shipments sent directly to the facility will be required to be handled by Alliance Nationwide Exposition Company. The prevailing warehouse material handling rate plus a 20% minimum surcharge will be added to all direct shipments.  

ADVANCE WAREHOUSE ADDRESS

Exhibiting Company Name/Booth # 
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c/o Alliance Exposition
7455 Emerald Dunes Dr.
Bldg. G, Ste 600
Orlando, FL 32822  

Warehouse receiving hours are Monday - Friday, 8:30am - 3:30pm (local time).

OUTBOUND SHIPPING PICK UP ADDRESS

Exhibiting Company Name/Booth # 
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c/o Alliance Exposition
Caribe Royale Orlando
Palms Ballroom
8101 World Center Dr.
Orlando, FL 32821  

Outbound shipments not consigned to Alliance Transportation and Logistics, the Official Show Carrier, require a pick-up to be scheduled in advance by the exhibiting company with its designated carrier of choice.

For outbound carrier pick up, please schedule your carrier to pick up from the above Outbound Pick Up address between the hours of 5:15pm and 8:00pm on Wednesday, June 10, 2026. Carrier check-in deadline is 7:00pm on Wednesday, June 10, 2026.

All exhibit materials must be removed from the exhibit hall by 8:00pm on Wednesday, June 10, 2026.

  EXHIBITOR SUPPORT

For assistance, please contact Exhibitor Services:
  888.528.2011
  ExhibitorAssistance@alliance-exposition.com

  FUEL AND LABOR SURCHARGE

As of August 2023, a 9.3% Fuel and Labor Surcharge will be added to all orders placed with Alliance Nationwide Exposition.