EVENT & VENUE

248th ECS Meeting
Exhibit Dates: October 13-15, 2025
Hilton Chicago
International Ballroom
Chicago, IL

  IMPORTANT DATES

Friday, September 12, 2025
ADVANCE SHIPMENT RECEIVING
First day warehouse will begin receiving advance shipments without surcharges.

Monday, September 15, 2025
ADVANCE ORDER DISCOUNT DEADLINE
All orders must be received with payment in full by this date to receive discounted pricing.

Monday, September 15, 2025
ADVANCE ORDER DEADLINE - EXHIBITOR SIGNS AND CUSTOM TABLE THROWS
All orders must be received with payment in full by this date to guarantee production of the order for the show. These items will not be available to order after the deadline date.

Monday, October 6, 2025
ADVANCE SHIPMENT DEADLINE
Last day for advance shipments to arrive at warehouse without surcharges.

  SCHEDULE

Exhibitor Move-In
Monday, October 13, 2025
1200 - 1700
Exhibit Hours
Monday, October 13, 2025
1800 - 2000
EXHIBITS & GENERAL POSTER SESSIONS
Tuesday, October 14, 2025
1400 - 1800
EXHIBITS
Tuesday, October 14, 2025
1800 - 2000
EXHIBITS & GENERAL POSTER SESSIONS
Wednesday, October 15, 2025
1400 - 1800
EXHIBITS
Wednesday, October 15, 2025
1800 - 2000
EXHIBITS & GENERAL POSTER SESSIONS

Exhibitor Move-Out
Wednesday, October 15, 2025
2000 - 2200
Thursday, October 16, 2025
0900 - 1200
Move-Out Deadlines
Thursday, October 16, 2025
1200
Outbound Shipping Agreement Deadline. All exhibitors must submit an outbound Material Handling Agreement to the Exhibitor Service Desk.
Thursday, October 16, 2025
1100
Carrier Check In Deadline
Thursday, October 16, 2025
1200
Re-Route Deadline. Shipments not picked up by the exhibitor’s carrier and/or remaining on the exhibit floor will be re-routed at this time.

  What's Included In Your Booth

ACTION REQUIRED: Choose your booth option from the following:

Option #1 - 8' High Blue Backwall Drape, 3' High Blue Siderail Drape, and $150 credit applied to any Alliance Exposition Service

-OR-

Option #2 - COMPLIMENTARY BOOTH PACKAGE (8' High Blue Backwall Drape, 3' High Blue Siderail Drape, one White 6’ draped table, two side chairs, and one wastebasket)

*Option Deadline: Monday, September 29, 2025.   Click HERE to select. 
*To change the skirt color of the package table, click HERE
*To upgrade this booth package to a tall table and 2 stools, click HERE.

CARPET

The Exhibit Hall is carpeted. 

  MATERIAL HANDLING INFORMATION

It is recommended to ship all exhibit materials to the advanced warehouse. Shipping to the warehouse will ensure that materials are in the booth space for exhibitor set up. The warehouse deadline date has been extended for receiving to ­­­­Monday, October 6, 2025. The standard warehouse material handling charge will be honored for all shipments received by this date. Any shipments sent directly to the facility will be required to be handled by Alliance Nationwide Exposition Company. The prevailing warehouse material handling rate plus a 20% minimum surcharge will be added to all direct shipments.  

ADVANCE WAREHOUSE ADDRESS

Exhibiting Company Name/Booth # 
248th ECS Meeting
c/o Alliance Exposition
601 N Entrance
Kankakee, IL 60901  

Warehouse receiving hours are Monday - Friday, 8:30am - 3:30pm (local time).

OUTBOUND SHIPPING PICK UP ADDRESS

Exhibiting Company Name/Booth #
248th ECS Meeting
c/o Alliance Exposition
Hilton Chicago
International Ballroom
720 South Michigan Ave
Chicago, IL 60605

Outbound shipments not consigned to Alliance Transportation and Logistics, the Official Show Carrier, require a pick-up to be scheduled in advance by the exhibiting company with its designated carrier of choice.

For outbound carrier pick up, please schedule your carrier to pick up from the above Outbound Pick Up address between the hours of 2000 - 2200 on Wednesday, October 15, 2025 and between the hours of 0900 - 1200 on Thursday, October 16, 2025. Carrier check-in deadline is 1100 on Thursday, October 16, 2025.

All exhibit materials must be removed from the exhibit hall by 1200 on Thursday, October 16, 2025.

  EXHIBITOR SUPPORT

For assistance, please contact Exhibitor Services:
  888.528.2011
  ExhibitorAssistance@alliance-exposition.com

  FUEL AND LABOR SURCHARGE

As of August 2023, a 9.3% Fuel and Labor Surcharge will be added to all orders placed with Alliance Nationwide Exposition.