EVENT & VENUE

AHF 2025 National Conference
August 21 - 23, 2025
Hyatt Regency New Orleans
Elite A
New Orleans, LA

  IMPORTANT DATES

Tuesday, July 22, 2025
ADVANCE SHIPMENT RECEIVING
First day warehouse will begin receiving advance shipments without surcharges.

Thursday, July 24, 2025
ADVANCE ORDER DISCOUNT DEADLINE
All orders must be received with payment in full by this date to receive discounted pricing.

Thursday, July 24, 2025
ADVANCE ORDER DEADLINE - EXHIBITOR SIGNS AND CUSTOM TABLE THROWS
All orders must be received with payment in full by this date to guarantee production of the order for the show. These items will not be available to order after the deadline date.

Thursday, August 14, 2025
ADVANCE SHIPMENT DEADLINE
Last day for advance shipments to arrive at warehouse without surcharges.

Monday, August 4, 2025
FOOD SPONSORSHIP COLLECTION FORM DUE
Last day for sponsorship collection form to be submitted.

Friday, August 15-Friday, August 22, 2025
FOOD STORAGE SHIPMENT RECEIVING
Food Storage Shipments accepted at the venue only during these dates.

  SCHEDULE

Exhibitor Move-In
Thursday, August 21, 2025
8:00am - 5:00pm
Friday, August 22, 2025
8:00am - 10:00am
Exhibit Hours
Friday, August 22, 2025
12:30pm - 4:00pm
Exhibitor Move-Out
Friday, August 22, 2025
4:00pm - 6:00pm

Move-Out Deadlines
Friday, August 22, 2025
6:00pm
Outbound Shipping Agreement Deadline. All exhibitors must submit an outbound Material Handling Agreement to the Exhibitor Service Desk.
Friday, August 22, 2025
5:00pm
Carrier Check In Deadline
Friday, August 22, 2025
6:00pm
Re-Route Deadline. Shipments not picked up by the exhibitor’s carrier and/or remaining on the exhibit floor will be re-routed at this time.

FOOD SHIPPING

Do not send perishable food product to the advance warehouse. Click HERE for food product shipping instructions. Food Sponsorship

Collection Form is due by Monday, August 4, 2025. Click HERE to access the Food Sponsorship Collection Form.

  What's Included In Your Booth

10'X10' BOOTH PACKAGES WILL INCLUDE THE FOLLOWING ITEMS:

8'H Gray Backwall Drape
3'H Gray Siderail Drape
1 - 6' Black Skirted Table
2 - Side Chairs
1 - Wastebasket
Standard Booth Identification Sign

*To change the skirt color of the package table, click HERE
*To upgrade this booth package to a tall table and 2 stools, click HERE.

*To decline this booth package, click HERE.

*If you will be using a cooking device in your booth, a Fire extinguisher is required. Only electric or butane cooking equipment is permitted for use in the Exhibit Hall. All other cooking equipment is prohibited (i.e.no open flames, propane, etc.). You may provide your own fire extinguisher or order one by clicking HERE. *Exhibits using food, beverage, ink, chemicals, or other liquids must install visqueen to cover the entire booth area. If carpet is being used, the carpet may be laid on top of the visqueen; however carpeting does not substitute for the full coverage visqueen requirement. You may provide your own visqueen, or by clicking HERE .

EMERGING BRANDS TABLETOP PACKAGES WILL INCLUDE THE FOLLOWING ITEMS:


1 - Highboy Table
2 - Stools
1 - Wastebasket

FOOD SHIPPING

Do not send perishable food product to the advance warehouse. Click HERE for food product shipping instructions. Food Sponsorship

Collection Form is due by Monday, August 4, 2025. Click HERE to access the Food Sponsorship Collection Form.


CARPET

The exhibit hall is carpeted, so you are not required to purchase carpet. However, if you are cooking inside your booth you are required to install visqueen or other protective flooring. 

  MATERIAL HANDLING INFORMATION

It is recommended to ship all exhibit materials to the advanced warehouse. Shipping to the warehouse will ensure that materials are in the booth space for exhibitor set up. The warehouse deadline date has been extended for receiving to ­­­­Thursday, August 14, 2025. The standard warehouse material handling charge will be honored for all shipments received by this date. Any shipments sent directly to the facility will be required to be handled by Alliance Nationwide Exposition Company. The prevailing warehouse material handling rate plus a 20% minimum surcharge will be added to all direct shipments.  

ADVANCE WAREHOUSE ADDRESS

Exhibiting Company Name/Booth # 
AHF 2025 National Conference
c/o Alliance Exposition / Freight Force / All Star Freight
5600 Jefferson Hwy.
Bldg. W4, Ste 122
Harahan, LA 70123  

Warehouse receiving hours are Monday - Friday, 8:30am - 3:30pm (local time).

FOOD SHIPPING Do not send perishable food product to the advance warehouse. Click HERE for food product shipping instructions. Food Sponsorship Collection Form is due by Monday, August 4, 2025. Click HERE to access the Food Sponsorship Collection Form.

OUTBOUND SHIPPING PICK UP ADDRESS

Exhibiting Company Name/Booth #
AHF 2025 National Conference
c/o Alliance Exposition
Hyatt Regency New Orleans
Elite A
601 Loyola Ave.
New Orleans, LA 70113

Outbound shipments not consigned to Alliance Transportation and Logistics, the Official Show Carrier, require a pick-up to be scheduled in advance by the exhibiting company with its designated carrier of choice.

For outbound carrier pick up, please schedule your carrier to pick up from the above Outbound Pick Up address between the hours of 3:45pm and 6:00pm on Friday, August 22, 2025. Carrier check-in deadline is 5:00pm on Friday, August 22, 2025.

All exhibit materials must be removed from the exhibit hall by 6:00pm on Friday, August 22, 2025.

  EXHIBITOR SUPPORT

For assistance, please contact Exhibitor Services:
  888.528.2011
  ExhibitorAssistance@alliance-exposition.com

  FUEL AND LABOR SURCHARGE

As of August 2023, a 9.3% Fuel and Labor Surcharge will be added to all orders placed with Alliance Nationwide Exposition.