EVENT & VENUE

AFS Annual Meeting/UGIRA Annual Meeting
September 10 - 14, 2025
Gaylord Texan Resort & Convention Center
Tate C
Grapevine, TX

  IMPORTANT DATES

Tuesday, August 12, 2025
ADVANCE SHIPMENT RECEIVING
First day warehouse will begin receiving advance shipments without surcharges.

Thursday, August 14, 2025
ADVANCE ORDER DISCOUNT DEADLINE
All orders must be received with payment in full by this date to receive discounted pricing.

Thursday, August 14, 2025
ADVANCE ORDER DEADLINE - EXHIBITOR SIGNS AND CUSTOM TABLE THROWS
All orders must be received with payment in full by this date to guarantee production of the order for the show. These items will not be available to order after the deadline date.

Thursday, September 4, 2025
ADVANCE SHIPMENT DEADLINE
Last day for advance shipments to arrive at warehouse without surcharges.

  SCHEDULE

Exhibitor Move-In
Thursday, September 11, 2025
6:00am - 11:00am
Exhibit Hours
Thursday, September 11, 2025
11:00am - 6:00pm
Friday, September 12, 2025
7:00am - 6:00pm
Saturday, September 13, 2025
7:00am - 4:30pm
RECEPTION FOR EXHIBITORS & ATTENDEES AT GLASS CACTUS THIS EVENING
Sunday, September 14, 2025
7:00am - 1:00pm

Exhibitor Move-Out
Sunday, September 14, 2025
1:00pm - 6:00pm
Move-Out Deadlines
Sunday, September 14, 2025
6:00pm
Outbound Shipping Agreement Deadline. All exhibitors must submit an outbound Material Handling Agreement to the Exhibitor Service Desk.
Sunday, September 14, 2025
5:00pm
Carrier Check In Deadline
Sunday, September 14, 2025
6:00pm
Re-Route Deadline. Shipments not picked up by the exhibitor’s carrier and/or remaining on the exhibit floor will be re-routed at this time.

  What's Included In Your Booth

10'X10' BOOTH PACKAGES WILL INCLUDE THE FOLLOWING ITEMS:

8'H Blue Backwall Drape
3'H Blue Siderail Drape
1 - 6' Blue Skirted Table
2 - Side Chairs
1 - Wastebasket
Standard Booth Identification Sign

10'X20' BOOTH PACKAGES WILL INCLUDE THE FOLLOWING ITEMS:

8'H Blue Backwall Drape
3'H Blue Siderail Drape 
1 - 6' Blue Skirted Table 
2 - Side Chairs 
1 - Wastebasket 
Standard Booth Identification Sign

TABLETOPS PACKAGES WILL INCLUDE THE FOLLOWING ITEMS:


1 - 6' Blue Skirted Table 
2 - Side Chairs 
1 - Wastebasket 

 
*To change the skirt color of the package table, click HERE
*To upgrade this booth package to a tall table and 2 stools, click HERE.

*To decline this booth package, click HERE.

CARPET

The Exhibit Hall is carpeted. 

  MATERIAL HANDLING INFORMATION

It is recommended to ship all exhibit materials to the advanced warehouse. Shipping to the warehouse will ensure that materials are in the booth space for exhibitor set up. The warehouse deadline date has been extended for receiving to ­­­­Thursday, September 4, 2025. The standard warehouse material handling charge will be honored for all shipments received by this date. Any shipments sent directly to the facility will be required to be handled by Alliance Nationwide Exposition Company. The prevailing warehouse material handling rate plus a 20% minimum surcharge will be added to all direct shipments.  

ADVANCE WAREHOUSE ADDRESS

Exhibiting Company Name/Booth # 
AFS Annual Meeting/UGIRA Annual Meeting
c/o Alliance Exposition
1901 FM 546
Ste 100
McKinney, TX 75069  

Warehouse receiving hours are Monday - Friday, 8:30am - 2:30pm (local time).

OUTBOUND SHIPPING PICK UP ADDRESS

Exhibiting Company Name/Booth #
AFS Annual Meeting/UGIRA Annual Meeting
c/o Alliance Exposition
Gaylord Texan Resort & Convention Center
Tate C
1501 Gaylord Trail
Grapevine, TX 76051

Outbound shipments not consigned to Alliance Transportation and Logistics, the Official Show Carrier, require a pick-up to be scheduled in advance by the exhibiting company with its designated carrier of choice.

For outbound carrier pick up, please schedule your carrier to pick up from the above Outbound Pick Up address between the hours of 1:00pm and 6:00pm on Sunday, September 14, 2025. Carrier check-in deadline is 5:00pm on Sunday, September 14, 2025.

All exhibit materials must be removed from the exhibit hall by 6:00pm on Sunday, September 14, 2025.

  EXHIBITOR SUPPORT

For assistance, please contact Exhibitor Services:
  888.528.2011
  ExhibitorAssistance@alliance-exposition.com

  FUEL AND LABOR SURCHARGE

As of August 2023, a 9.3% Fuel and Labor Surcharge will be added to all orders placed with Alliance Nationwide Exposition.