EVENT & VENUE

Health Physics Society Annual Meeting
July 6 - 8, 2026
Gaylord National Resort & Convention Center
Exhibit Halls D & E
National Harbor, MD

  IMPORTANT DATES

Friday, June 5, 2026
ADVANCE SHIPMENT RECEIVING
First day warehouse will begin receiving advance shipments without surcharges.

Monday, July 6, 2026
ADVANCE ORDER DISCOUNT DEADLINE
All orders must be received with payment in full by this date to receive discounted pricing.

Monday, July 6, 2026
ADVANCE ORDER DEADLINE - EXHIBITOR SIGNS AND CUSTOM TABLE THROWS
All orders must be received with payment in full by this date to guarantee production of the order for the show. These items will not be available to order after the deadline date.

Monday, June 29, 2026
ADVANCE SHIPMENT DEADLINE
Last day for advance shipments to arrive at warehouse without surcharges.
*Please Note: Any shipments arriving after >DAY,DATE< may be subject to additional truck and driver charges.* .

  SCHEDULE

Exhibitor Move-In
DAY, DATE
TIME
NOTE
Exhibit Hours
DAY, DATE
TIME
NOTE
DAY, DATE
TIME
NOTE
DAY, DATE
TIME
NOTE
Exhibitor Move-Out
DAY, DATE
TIME
NOTE

Move-Out Deadlines
Outbound Bill of Lading Deadline. All exhibitors must submit an outbound Bill of Lading to the Exhibitor Service Desk.
DAY,DATE
TIME
Carrier Check In Deadline
DAY,DATE
TIME
Re-Route Deadline. Shipments not picked up by the exhibitor’s carrier and/or remaining on the exhibit floor will be re-routed at this time.
DAY,DATE
TIME

  What's Included In Your Booth

ACTION REQUIRED: Choose your booth option from the following:

Option #1 - COMPLIMENTARY 10' x 10' BOOTH PACKAGE (8' High (COLOR) Backwall Drape, 3' High (COLOR) Siderail Drape, one (COLOR) 6’ draped table, two side chairs, and one wastebasket)

-OR-

Option #2 - 8' High (COLOR) Backwall Drape, 3' High (COLOR) Siderail Drape, and ($AMOUNT) credit applied to any Alliance Exposition Service

10'X10' BOOTH PACKAGES WILL INCLUDE THE FOLLOWING ITEMS:

8'H COLOR Backwall Drape
3'H Gray Siderail Drape
1 - 6' COLOR Skirted Table
2 - Side Chairs
1 - Wastebasket
Standard Booth Identification Sign

*Option Deadline: (2 WEEK DEADLINE DATE).   Click HERE to select. 
*To change the skirt color of the package table, click HERE
*To upgrade this booth package to a tall table and 2 stools, click HERE.
*To decline this booth package, click HERE.

CARPET

The Exhibit Hall is/is not carpeted.   Click HERE to view carpet options.

  MATERIAL HANDLING INFORMATION

It is recommended to ship all exhibit materials to the advanced warehouse. Shipping to the warehouse will ensure that materials are in the booth space for exhibitor set up. The warehouse deadline date has been extended for receiving to ­­­­Monday, June 29, 2026. The standard warehouse material handling charge will be honored for all shipments received by this date. Any shipments sent directly to the facility will be required to be handled by Alliance Nationwide Exposition Company. The prevailing warehouse material handling rate plus a 20% minimum surcharge will be added to all direct shipments.  

ADVANCE WAREHOUSE ADDRESS

Exhibiting Company Name/Booth # 
Health Physics Society Annual Meeting
c/o Alliance Exposition
254 Novak Dr
Ste 100
Martinsburg, WV 25405  

Warehouse receiving hours are Monday - Friday, 8:30am - 3:30pm (local time).

Please Note: The Alliance Warehouse does not accept uncrated freight(loose, pad-wrapped material and/or un-skidded machinery), cash on delivery (COD) shipments, hazardous materials, freight requiring refrigerated or frozen storage, a single piece of freight weighing more than 4,500 pounds or a single piece of freight beyond the dimensions of 108"H x 93"W x 144"L.

OUTBOUND SHIPPING PICK UP ADDRESS

Exhibiting Company Name/Booth # 
Health Physics Society Annual Meeting
c/o Alliance Exposition
Gaylord National Resort & Convention Center
Exhibit Halls D & E
201 Waterfront st
National Harbor, MD 20745  

Outbound shipments not consigned to Alliance Transportation and Logistics, the Official Show Carrier, require a pick-up to be scheduled in advance by the exhibiting company with its designated carrier of choice.

For outbound carrier pick up, please schedule your carrier to pick up from the above Outbound Pick Up address between the hours of 4:00pm and 8:00pm on Wednesday, July 8, 2026. Carrier check-in deadline is 7:00pm on Wednesday, July 8, 2026.

All exhibit materials must be removed from the exhibit hall by 8:00pm on Wednesday, July 8, 2026.

  EXHIBITOR SUPPORT

For assistance, please contact Exhibitor Services:
  888.528.2011
  ExhibitorAssistance@alliance-exposition.com

  FUEL AND LABOR SURCHARGE

As of August 2023, a 9.3% Fuel and Labor Surcharge will be added to all orders placed with Alliance Nationwide Exposition.