EVENT & VENUE

District III Annual Conference 2026
February 8 - 10, 2026
Omni Nashville Hotel
Legends Ballroom
Nashville, TN

  IMPORTANT DATES - Click HERE for a downloadable PDF

Thursday, January 8, 2026
ADVANCE SHIPMENT RECEIVING
First day warehouse will begin receiving advance shipments without surcharges.

Friday, January 9, 2026
ADVANCE ORDER DISCOUNT DEADLINE
All orders must be received with payment in full by this date to receive discounted pricing.

Friday, January 9, 2026
ADVANCE ORDER DEADLINE - EXHIBITOR SIGNS AND CUSTOM TABLE THROWS
All orders must be received with payment in full by this date to guarantee production of the order for the show. These items will not be available to order after the deadline date.

Monday, February 2, 2026
ADVANCE SHIPMENT DEADLINE
Last day for advance shipments to arrive at warehouse without surcharges.

  SCHEDULE

Exhibitor Move-In
Sunday, February 8, 2026
8:00am - 12:00pm
Exhibit Hours
    Sunday, February 8, 2026
    12:00pm
    Booths should be Show Ready
    Sunday, February 8, 2026
    2:15pm - 2:45pm
    Refreshment Break
    Sunday, February 8, 2026
    5:00pm - 6:15pm
    Networking Reception
    Monday, February 9, 2026
    8:00am - 3:00pm 
    Exhibit Hall Hours
    Monday, February 9, 2026
    8:00am - 9:00am 
    Breakfast
    Monday, February 9, 2026
    10:15am - 10:45am 
    Coffee Break
    Monday, February 9, 2026
    1:00pm - 1:30pm
    Dessert Reception
    Monday, February 9, 2026
    2:30pm - 3:00pm 
    Refreshment Break
    Tuesday, February 10, 2026
    8:00am - 10:30am 
    Exhibit Hall Hours
    Tuesday, February 10, 2026
    8:00am - 9:00am 
    Breakfast
    Tuesday, February 10, 2026
    10:00am - 10:30am 
    Coffee Break
    Exhibitor Move-Out
    Tuesday, February 10, 2026
    10:30am - 2:00pm

    Move-Out Deadlines
    Outbound Bill of Lading Deadline. All exhibitors must submit an outbound Bill of Lading to the Exhibitor Service Desk.
    Tuesday, February 10, 2026
    2:00pm
    Carrier Check In Deadline
    Tuesday, February 10, 2026
    1:00pm
    Re-Route Deadline. Shipments not picked up by the exhibitor’s carrier and/or remaining on the exhibit floor will be re-routed at this time.
    Tuesday, February 10, 2026
    2:00pm

      What's Included In Your Booth

    ACTION REQUIRED: Choose your booth option from the following:

    Option #1 - 8' High Silver and White Backwall Drape, 3' High Silver Siderail Drape, and $150 credit applied to any Alliance Exposition Service

    -OR-

    Option #2 - COMPLIMENTARY 10' x 10' BOOTH PACKAGE (8' High Silver and White Backwall Drape, 3' High Silver Siderail Drape, one Black 6’ draped table, two side chairs, and one wastebasket)

    *Option Deadline: Friday, January 26, 2026.   Click HERE to select. 
    *To change the skirt color of the package table, click HERE
    *To upgrade this booth package to a tall table and 2 stools, click HERE.
    **To decline this booth package, click HERE.

     

    CARPET

    The Exhibit Hall is carpeted.  

      MATERIAL HANDLING INFORMATION

    It is recommended to ship all exhibit materials to the advanced warehouse. Shipping to the warehouse will ensure that materials are in the booth space for exhibitor set up. The warehouse deadline date has been extended for receiving to ­­­­Monday, February 2, 2026. The standard warehouse material handling charge will be honored for all shipments received by this date. Any shipments sent directly to the facility will be required to be handled by Alliance Nationwide Exposition Company. The prevailing warehouse material handling rate plus a 20% minimum surcharge will be added to all direct shipments.  

    ADVANCE WAREHOUSE ADDRESS

    Exhibiting Company Name/Booth # 
    District III Annual Conference 2026
    c/o Alliance Exposition
    128 Distribution Way
    Homewood, AL 35209  

    Warehouse receiving hours are Monday - Friday, 8:30am - 3:30pm (local time).

    OUTBOUND SHIPPING PICK UP ADDRESS

    Exhibiting Company Name/Booth # 
    District III Annual Conference 2026
    c/o Alliance Exposition
    Omni Nashville
    Legends Ballroom
    250 Rep John Lewis Way South
    Nashville, TN 37203  

    Outbound shipments not consigned to Alliance Transportation and Logistics, the Official Show Carrier, require a pick-up to be scheduled in advance by the exhibiting company with its designated carrier of choice.

    For outbound carrier pick up, please schedule your carrier to pick up from the above Outbound Pick Up address between the hours of 10:30am and 2:00pm on Tuesday, February 10, 2026. Carrier check-in deadline is 1:00pm on Tuesday, February 10, 2026.

    All exhibit materials must be removed from the exhibit hall by 2:00pm on Tuesday, February 10, 2026.

      EXHIBITOR SUPPORT

    For assistance, please contact Exhibitor Services:
      888.528.2011
      ExhibitorAssistance@alliance-exposition.com

      FUEL AND LABOR SURCHARGE

    As of August 2023, a 9.3% Fuel and Labor Surcharge will be added to all orders placed with Alliance Nationwide Exposition.