EVENT & VENUE

ICMC 2026
April 20 - 22, 2026
Renaissance Arlington Capitol View Hotel
Prefunction around Salon 1-7
Arlington, VA

  IMPORTANT DATES

Friday, March 20, 2026
ADVANCE SHIPMENT RECEIVING
First day warehouse will begin receiving advance shipments without surcharges.

Friday, March 20, 2026
ADVANCE ORDER DISCOUNT DEADLINE
All orders must be received with payment in full by this date to receive discounted pricing.

Friday, March 20, 2026
ADVANCE ORDER DEADLINE - EXHIBITOR SIGNS AND CUSTOM TABLE THROWS
All orders must be received with payment in full by this date to guarantee production of the order for the show. These items will not be available to order after the deadline date.

Monday, April 13, 2026
ADVANCE SHIPMENT DEADLINE
Last day for advance shipments to arrive at warehouse without surcharges.

  SCHEDULE

Exhibitor Move-In
Sunday, April 19, 2026
6:00pm - 9:00pm
Monday, April 20, 2026
7:00am - 9:00am 
Tuesday, April 21, 2026
7:00am - 9:00am
Exhibit Hours
Monday, April 20, 2026
10:30am - 11:15am
Monday, April 20, 2026
12:45pm - 1:45pm
Monday, April 20, 2026
3:15pm - 3:45pm
Tuesday, April 21, 2026
10:30am - 11:15am
Tuesday, April 21, 2026
12:45pm - 1:45pm
Tuesday, April 21, 2026
3:15pm - 3:45pm
Tuesday, April 21, 2026
5:15pm - 6:45pm
Wednesday, April 22, 2026
8:00am - 9:00am
Wednesday, April 22, 2026
10:30am - 11:00am
Wednesday, April 22, 2026
3:00pm - 3:30pm
Exhibitor Move-Out
Wednesday, April 22, 2026
3:30pm - 7:00pm
Move-Out Deadlines
Outbound Bill of Lading Deadline. All exhibitors must submit an outbound Bill of Lading to the Exhibitor Service Desk.
Wednesday, April 22, 2026
7:00pm
Carrier Check In Deadline
Wednesday, April 22, 2026
6:00pm
Re-Route Deadline. Shipments not picked up by the exhibitor’s carrier and/or remaining on the exhibit floor will be re-routed at this time.
Wednesday, April 22, 2026
7:00pm

  What's Included In Your Booth

ACTION REQUIRED: Choose your booth option from the following:

Option #1 - 8' High Black and White Backwall Drape, 3' High Black Siderail Drape, and $175 credit applied to any Alliance Exposition Service

-OR-

Option #2 - COMPLIMENTARY 8'X8' BOOTH PACKAGE (8' High Black and White Backwall Drape, 3' High Black Siderail Drape, one Black 6’ draped table, two side chairs, and one wastebasket)

*Option Deadline: Friday, April 3, 2026.   Click HERE to select. 
*To change the skirt color of the package table, click HERE
*To upgrade this booth package to a tall table and 2 stools, click HERE.
**To decline this booth package, click HERE.

 

The Exhibit Hall is carpeted.  

  MATERIAL HANDLING INFORMATION

It is recommended to ship all exhibit materials to the advanced warehouse. Shipping to the warehouse will ensure that materials are in the booth space for exhibitor set up. The warehouse deadline date has been extended for receiving to ­­­­Monday, April 13, 2026. The standard warehouse material handling charge will be honored for all shipments received by this date. Any shipments sent directly to the facility will be required to be handled by Alliance Nationwide Exposition Company. The prevailing warehouse material handling rate plus a 20% minimum surcharge will be added to all direct shipments.  

ADVANCE WAREHOUSE ADDRESS

Exhibiting Company Name/Booth # 
ICMC 2026
c/o Alliance Exposition
254 Novak Dr
Ste 100
Martinsburg, WV 25405  

Warehouse receiving hours are Monday - Friday, 8:30am - 3:30pm (local time).

OUTBOUND SHIPPING PICK UP ADDRESS

Exhibiting Company Name/Booth #
ICMC 2026
c/o Alliance Exposition
Renaissance Arlington Capital View Hotel
Prefunction around Salon 1-7
2800 S Potomac Ave
Arlington, VA 22202

Outbound shipments not consigned to Alliance Transportation and Logistics, the Official Show Carrier, require a pick-up to be scheduled in advance by the exhibiting company with its designated carrier of choice.

For outbound carrier pick up, please schedule your carrier to pick up from the above Outbound Pick Up address between the hours of 3:30pm and 7:00pm on Wednesday, April 22, 2026. Carrier check-in deadline is 6:00pm on Wednesday, April 22, 2026.

All exhibit materials must be removed from the exhibit hall by 7:00pm on Wednesday, April 22, 2026.

  EXHIBITOR SUPPORT

For assistance, please contact Exhibitor Services:
  888.528.2011
  ExhibitorAssistance@alliance-exposition.com

  FUEL AND LABOR SURCHARGE

As of August 2023, a 9.3% Fuel and Labor Surcharge will be added to all orders placed with Alliance Nationwide Exposition.