2025 FLAEYC Annual Conference

Venue: Omni Orlando Resort at ChampionsGate

October 17 - 19, 2025

  EVENT & VENUE

2025 FLAEYC Annual Conference
October 17 - 19, 2025
Omni Orlando Resort at ChampionsGate
OSCEOLA A,B,C
ChampionsGate, FL

  IMPORTANT DATES

Tuesday, September 16, 2025
ADVANCE SHIPMENT RECEIVING
First day warehouse will begin receiving advance shipments without surcharges.

Thursday, September 18, 2025
ADVANCE ORDER DISCOUNT DEADLINE
All orders must be received with payment in full by this date to receive discounted pricing.

Thursday, September 18, 2025
ADVANCE ORDER DEADLINE - EXHIBITOR SIGNS AND CUSTOM TABLE THROWS
All orders must be received with payment in full by this date to guarantee production of the order for the show. These items will not be available to order after the deadline date.

Thursday, October 9, 2025
ADVANCE SHIPMENT DEADLINE
Last day for advance shipments to arrive at warehouse without surcharges.

  SCHEDULE

Exhibitor Move-In
Thursday, October 16, 2025
5:00pm - 9:00pm
Exhibit Hours
Friday, October 17, 2025
8:00am - 5:00pm
Saturday, October 18, 2025
7:00am - 4:00pm
Exhibitor Move-Out
Saturday, October 18, 2025
4:00pm - 8:00pm

Move-Out Deadlines
Outbound Bill of Lading Deadline. All exhibitors must submit an outbound Bill of Lading to the Exhibitor Service Desk.
Saturday, October 18, 2025
8:00pm
Carrier Check In Deadline
Saturday, October 18, 2025
7:00pm
Re-Route Deadline. Shipments not picked up by the exhibitor’s carrier and/or remaining on the exhibit floor will be re-routed at this time.
Saturday, October 18, 2025
8:00pm

  What's Included In Your Booth

10'X10' BOOTH PACKAGES WILL INCLUDE THE FOLLOWING ITEMS:

8'H Blue Backwall Drape
3'H Blue Siderail Drape
Standard Booth Identification Sign
1- Table (Provided by the facility)
2- Chairs (Provided by the facility)
*To upgrade this booth package to a tall table and 2 stools, click HERE.

CARPET

The Exhibit Hall is carpeted.  

  MATERIAL HANDLING INFORMATION

It is recommended to ship all exhibit materials to the advanced warehouse. Shipping to the warehouse will ensure that materials are in the booth space for exhibitor set up. The warehouse deadline date has been extended for receiving to ­­­­Thursday, October 9, 2025. The standard warehouse material handling charge will be honored for all shipments received by this date. Any shipments sent directly to the facility will be required to be handled by Alliance Nationwide Exposition Company. The prevailing warehouse material handling rate plus a 20% minimum surcharge will be added to all direct shipments.  

ADVANCE WAREHOUSE ADDRESS

Exhibiting Company Name/Booth # 
2025 FLAEYC Annual Conference
c/o Alliance Exposition
7455 Emerald Dunes Dr.
Bldg. G, Ste 200
Orlando, FL 32822  

Warehouse receiving hours are Monday - Friday, 8:30am - 3:30pm (local time).

OUTBOUND SHIPPING PICK UP ADDRESS

Exhibiting Company Name/Booth #
2025 FLAEYC Annual Conference
c/o Alliance Exposition
Omni Orlando Resort At ChampionsGate
OSCEOLA A,B,C
1500 Masters Blvd.
ChampionsGate, FL 33896

Outbound shipments not consigned to Alliance Transportation and Logistics, the Official Show Carrier, require a pick-up to be scheduled in advance by the exhibiting company with its designated carrier of choice.

For outbound carrier pick up, please schedule your carrier to pick up from the above Outbound Pick Up address between the hours of 4:00pm and 8:00pm on Saturday, October 18, 2025. Carrier check-in deadline is 7:00pm on Saturday, October 18, 2025.

All exhibit materials must be removed from the exhibit hall by 8:00pm on Saturday, October 18, 2025.

  EXHIBITOR SUPPORT

For assistance, please contact Exhibitor Services:
  888.528.2011
  ExhibitorAssistance@alliance-exposition.com

  FUEL AND LABOR SURCHARGE

As of August 2023, a 9.3% Fuel and Labor Surcharge will be added to all orders placed with Alliance Nationwide Exposition.
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