EVENT & VENUE

NECA Expo 2025
November 9 - 12, 2025
Louisville Marriott Downtown
Marriott Ballroom 1-5
Louisville, KY

  IMPORTANT DATES

Friday, October 10, 2025
ADVANCE SHIPMENT RECEIVING
First day warehouse will begin receiving advance shipments without surcharges.

Monday, October 13, 2025
ADVANCE ORDER DISCOUNT DEADLINE
All orders must be received with payment in full by this date to receive discounted pricing.

Monday, October 13, 2025
ADVANCE ORDER DEADLINE - EXHIBITOR SIGNS AND CUSTOM TABLE THROWS
All orders must be received with payment in full by this date to guarantee production of the order for the show. These items will not be available to order after the deadline date.

Monday, November 3, 2025
ADVANCE SHIPMENT DEADLINE
Last day for advance shipments to arrive at warehouse without surcharges.

  SCHEDULE

Exhibitor Move-In
Monday, November 10, 2025
12:00pm - 2:30pm
Exhibit Hours
Monday, November 10, 2025
2:55pm - 6:30pm
Exhibitor Move-Out
Monday, November 10, 2025
6:30pm - 7:30pm

Move-Out Deadlines
Outbound Bill of Lading Deadline. All exhibitors must submit an outbound Bill of Lading to the Exhibitor Service Desk.
Monday, November 10, 2025
7:30pm
Carrier Check In Deadline
Monday, November 10, 2025
7:00pm
Re-Route Deadline. Shipments not picked up by the exhibitor’s carrier and/or remaining on the exhibit floor will be re-routed at this time.
Monday, November 10, 2025
7:30pm

  What's Included In Your Booth

10'X10' BOOTH PACKAGES WILL INCLUDE THE FOLLOWING ITEMS:

8'H White Backwall Drape
3'H White Siderail Drape 
1 - 6' White Skirted Table 
2 - Side Chairs 
1 - Wastebasket 
Standard Booth Identification Sign 

*To upgrade this booth package to a tall table and 2 stools, click HERE.



 CARPET

The Exhibit Hall is carpeted.  

  MATERIAL HANDLING INFORMATION

It is recommended to ship all exhibit materials to the advanced warehouse. Shipping to the warehouse will ensure that materials are in the booth space for exhibitor set up. The warehouse deadline date has been extended for receiving to ­­­­Monday, November 3, 2025. The standard warehouse material handling charge will be honored for all shipments received by this date. Any shipments sent directly to the facility will be required to be handled by Alliance Nationwide Exposition Company. The prevailing warehouse material handling rate plus a 20% minimum surcharge will be added to all direct shipments.  

ADVANCE WAREHOUSE ADDRESS

Exhibiting Company Name/Booth # 
NECA Expo 2025
c/o Alliance Exposition
601 N Entrance
Kankakee, IL 60901  

Warehouse receiving hours are Monday - Friday, 8:30am - 3:30pm (local time).

OUTBOUND SHIPPING PICK UP ADDRESS

Exhibiting Company Name/Booth #
NECA Expo 2025
c/o Alliance Exposition
Louisville Marriott Downtown
Marriott Ballroom 1-5
280 W Jefferson St
Louisville, KY 40202

Outbound shipments not consigned to Alliance Transportation and Logistics, the Official Show Carrier, require a pick-up to be scheduled in advance by the exhibiting company with its designated carrier of choice.

For outbound carrier pick up, please schedule your carrier to pick up from the above Outbound Pick Up address between the hours of 6:30pm and 7:30pm on Monday, November 10, 2025. Carrier check-in deadline is 7:00pm on Monday, November 10, 2025.

All exhibit materials must be removed from the exhibit hall by 7:30pm on Monday, November 10, 2025.

  EXHIBITOR SUPPORT

For assistance, please contact Exhibitor Services:
  888.528.2011
  ExhibitorAssistance@alliance-exposition.com

  FUEL AND LABOR SURCHARGE

As of August 2023, a 9.3% Fuel and Labor Surcharge will be added to all orders placed with Alliance Nationwide Exposition.