EVENT & VENUE

MESA SUMMIT
September 9 - 12, 2025
The Westin Westminster
Westminster & Legacy Ballrooms
Westminster, CO

  IMPORTANT DATES

Friday, August 8, 2025
ADVANCE SHIPMENT RECEIVING
First day warehouse will begin receiving advance shipments without surcharges.

Tuesday, August 12, 2025
ADVANCE ORDER DISCOUNT DEADLINE
All orders must be received with payment in full by this date to receive discounted pricing.

Tuesday, August 12, 2025
ADVANCE ORDER DEADLINE - EXHIBITOR SIGNS AND CUSTOM TABLE THROWS
All orders must be received with payment in full by this date to guarantee production of the order for the show. These items will not be available to order after the deadline date.

Tuesday, September 2, 2025
ADVANCE SHIPMENT DEADLINE
Last day for advance shipments to arrive at warehouse without surcharges.

  SCHEDULE

Exhibitor Move-In
Tuesday, September 9, 2025
9:00am - 5:00pm
Exhibit Hours
Wednesday, September 10, 2025
1:30pm - 5:00pm
Thursday, September 11, 2025
9:00am - 12:30pm
Exhibitor Move-Out
Thursday, September 11, 2025
12:30pm - 5:00pm

Move-Out Deadlines
Outbound Bill of Lading Deadline. All exhibitors must submit an outbound Bill of Lading to the Exhibitor Service Desk.
Thursday, September 11, 2025
5:00pm
Carrier Check In Deadline
Thursday, September 11, 2025
4:00pm
Re-Route Deadline. Shipments not picked up by the exhibitor’s carrier and/or remaining on the exhibit floor will be re-routed at this time.
Thursday, September 11, 2025
5:00pm

  What's Included In Your Booth

MIDDLE BOOTH PACKAGES WILL INCLUDE THE FOLLOWING ITEMS:

8'H Black Backwall Drape
1 - High-top table - (All Exhibitors)
Basic Electrical - (All Exhibitors)


CARPET

The Exhibit Hall is carpeted. 

  MATERIAL HANDLING INFORMATION

It is recommended to ship all exhibit materials to the advanced warehouse. Shipping to the warehouse will ensure that materials are in the booth space for exhibitor set up. The warehouse deadline date has been extended for receiving to ­­­­Tuesday, September 2, 2025. The standard warehouse material handling charge will be honored for all shipments received by this date. Any shipments sent directly to the facility will be required to be handled by Alliance Nationwide Exposition Company. The prevailing warehouse material handling rate plus a 20% minimum surcharge will be added to all direct shipments.  

ADVANCE WAREHOUSE ADDRESS

Exhibiting Company Name/Booth # 
MESA SUMMIT
c/o Alliance Exposition
14175 E 42nd Ave
Ste 60
Denver, CO 80239  

Warehouse receiving hours are Monday - Friday, 8:30am - 3:30pm (local time).

OUTBOUND SHIPPING PICK UP ADDRESS

Exhibiting Company Name/Booth #
MESA SUMMIT
c/o Alliance Exposition
The Westin Westminster
Westminster & Legacy Ballrooms
10600 Westminster Blvd
Westminster, CO 80020

Outbound shipments not consigned to Alliance Transportation and Logistics, the Official Show Carrier, require a pick-up to be scheduled in advance by the exhibiting company with its designated carrier of choice.

For outbound carrier pick up, please schedule your carrier to pick up from the above Outbound Pick Up address between the hours of 12:30pm and 5:00pm on Thursday, September 11, 2025. Carrier check-in deadline is 4:00pm on Thursday, September 11, 2025.

All exhibit materials must be removed from the exhibit hall by 5:00pm on Thursday, September 11, 2025.

  EXHIBITOR SUPPORT

For assistance, please contact Exhibitor Services:
  888.528.2011
  ExhibitorAssistance@alliance-exposition.com

  FUEL AND LABOR SURCHARGE

As of August 2023, a 9.3% Fuel and Labor Surcharge will be added to all orders placed with Alliance Nationwide Exposition.