Crash Champions Summit 2025

Venue: Gaylord Pacific Resort & Convention Center

August 5 - 9, 2025

  EVENT & VENUE

Crash Champions Summit 2025
August 5 - 9, 2025
Gaylord Pacific Resort & Convention Center
California 1 Exhibit Hall
Chula Vista, CA

  IMPORTANT DATES

Thursday, July 3, 2025
ADVANCE SHIPMENT RECEIVING
First day warehouse will begin receiving advance shipments without surcharges.

Tuesday, July 8, 2025
ADVANCE ORDER DISCOUNT DEADLINE
All orders must be received with payment in full by this date to receive discounted pricing.

Tuesday, July 8, 2025
ADVANCE ORDER DEADLINE - EXHIBITOR SIGNS AND CUSTOM TABLE THROWS
All orders must be received with payment in full by this date to guarantee production of the order for the show. These items will not be available to order after the deadline date.

Tuesday, July 29, 2025
ADVANCE SHIPMENT DEADLINE
Last day for advance shipments to arrive at warehouse without surcharges.
*Please Note: Any shipments arriving after Thursday, July 24, 2025 may be subject to additional truck and driver charges.

  SCHEDULE

Exhibitor Move-In
Tuesday, August 5, 2025
10:00am - 5:00pm
Exhibit Hours
Wednesday, August 6, 2025
9:00am - 7:00pm
Exhibitor Move-Out
Thursday, August 7, 2025
8:00am - 12:00pm

Move-Out Deadlines
Outbound Bill of Lading Deadline. All exhibitors must submit an outbound Material Handling Agreement to the Exhibitor Service Desk.
Thursday, August 7, 2025
12:00pm
Carrier Check In Deadline
Thursday, August 7, 2025
11:00am
Re-Route Deadline. Shipments not picked up by the exhibitor’s carrier and/or remaining on the exhibit floor will be re-routed at this time.
Thursday, August 7, 2025
12:00pm

  What's Included In Your Booth

10'X10' BOOTH PACKAGES WILL INCLUDE THE FOLLOWING ITEMS:

8'H Black Backwall Drape
3'H Black Siderail Drape
1- Wastebasket
Standard Booth Identification Sign
1-Undraped Table   (Provided by the facility)
2- Chairs    (Provided by the facility)
*To upgrade this booth package to a tall table and 2 stools, click HERE.

CARPET

The Exhibit Hall is carpeted. 

  MATERIAL HANDLING INFORMATION

It is recommended to ship all exhibit materials to the advanced warehouse. Shipping to the warehouse will ensure that materials are in the booth space for exhibitor set up. The warehouse deadline date has been extended for receiving to ­­­­Tuesday, July 29, 2025. The standard warehouse material handling charge will be honored for all shipments received by this date. Any shipments sent directly to the facility will be required to be handled by Alliance Nationwide Exposition Company. The prevailing warehouse material handling rate plus a 20% minimum surcharge will be added to all direct shipments.  

ADVANCE WAREHOUSE ADDRESS

Exhibiting Company Name/Booth # 
Crash Champions Summit 2025
c/o Alliance Exposition
2861 N. Flowing Wells Rd.
Ste 161
Tucson, AZ 85705  

Warehouse receiving hours are Monday - Friday, 8:30am - 3:30pm (local time).

OUTBOUND SHIPPING PICK UP ADDRESS

Exhibiting Company Name/Booth #
Crash Champions Summit 2025
c/o Alliance Exposition
Gaylord Pacific Resort & Convention Center
1000 H Street
Chula Vista, CA 91910

Outbound shipments not consigned to Alliance Transportation and Logistics, the Official Show Carrier, require a pick-up to be scheduled in advance by the exhibiting company with its designated carrier of choice.

For outbound carrier pick up, please schedule your carrier to pick up from the above Outbound Pick Up address between the hours of 8:00am and 12:00pm on Thursday, August 7, 2025,. Carrier check-in deadline is 11:00am on Thursday, August 7, 2025.

All exhibit materials must be removed from the exhibit hall by 12:00pm on Thursday, August 7, 2025.

  EXHIBITOR SUPPORT

For assistance, please contact Exhibitor Services:
  888.528.2011
  ExhibitorAssistance@alliance-exposition.com

  FUEL AND LABOR SURCHARGE

As of August 2023, a 9.3% Fuel and Labor Surcharge will be added to all orders placed with Alliance Nationwide Exposition.
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