EVENT & VENUE

2025 NASWA SUMMIT
September 9 - 11, 2025
Hilton Anatole Dallas
Trinity Exhibit Hall
Dallas, TX

  IMPORTANT DATES

Friday, August 8, 2025
ADVANCE SHIPMENT RECEIVING
First day warehouse will begin receiving advance shipments without surcharges.

Tuesday, August 12, 2025
ADVANCE ORDER DISCOUNT DEADLINE
All orders must be received with payment in full by this date to receive discounted pricing.

Tuesday, August 12, 2025
ADVANCE ORDER DEADLINE - EXHIBITOR SIGNS AND CUSTOM TABLE THROWS
All orders must be received with payment in full by this date to guarantee production of the order for the show. These items will not be available to order after the deadline date.

Tuesday, September 2, 2025
ADVANCE SHIPMENT DEADLINE
Last day for advance shipments to arrive at warehouse without surcharges.

  SCHEDULE

Exhibitor Move-In
Tuesday, September 9, 2025
11:00am - 3:00pm
Exhibit Hours
Tuesday, September 9, 2025
5:30pm - 7:00pm
Wednesday, September 10, 2025
7:30am - 5:30pm
Thursday, September 11, 2025
7:30am - 3:15pm
Exhibitor Move-Out
Thursday, September 11, 2025
3:15pm - 6:00pm

Move-Out Deadlines
Thursday, September 11, 2025
6:00pm
Outbound Shipping Agreement Deadline. All exhibitors must submit an outbound Material Handling Agreement to the Exhibitor Service Desk.
Thursday, September 11, 2025
5:00pm
Carrier Check In Deadline
Thursday, September 11, 2025
6:00pm
Re-Route Deadline. Shipments not picked up by the exhibitor’s carrier and/or remaining on the exhibit floor will be re-routed at this time.

  What's Included In Your Booth

10'X10' GOLD PACKAGES WILL INCLUDE THE FOLLOWING ITEMS:

8'H Blue Backwall Drape
3'H Blue Siderail Drape
1 - 6' Black Skirted Table
2 - Side Chairs
1 - Wastebasket
Standard Booth Identification Sign

15'X15' PLATINUM PACKAGES WILL INCLUDE THE FOLLOWING ITEMS:

8'H Gold Backwall Drape
3'H Gold Siderail Drape 
1 - 6' Gold Skirted Table 
2 - Side Chairs 
1 - Wastebasket 
Standard Booth Identification Sign

 

 20'X20' DIAMOND PACKAGES WILL INCLUDE THE FOLLOWING ITEMS:

8'H Gold Backwall Drape
3'H Gold Siderail Drape
1 - 6' Gold Skirted Table
2 - Side Chairs
1 - Wastebasket
Tuxedo Carpet

**Complimentary WiFi is provided throughout the exhibit space.

*To change the skirt color of the package table, click HERE. 
*To upgrade this booth package to a tall table and 2 stools, click HERE.
*To decline this booth package, click HERE.

 


CARPET

The Exhibit Hall is not carpeted. Booth carpet is required.   Click HERE to view carpet options.

  MATERIAL HANDLING INFORMATION

It is recommended to ship all exhibit materials to the advanced warehouse. Shipping to the warehouse will ensure that materials are in the booth space for exhibitor set up. The warehouse deadline date has been extended for receiving to ­­­­Tuesday, September 2, 2025. The standard warehouse material handling charge will be honored for all shipments received by this date. Any shipments sent directly to the facility will be required to be handled by Alliance Nationwide Exposition Company. The prevailing warehouse material handling rate plus a 20% minimum surcharge will be added to all direct shipments.  

ADVANCE WAREHOUSE ADDRESS

Exhibiting Company Name/Booth # 
2025 NASWA SUMMIT
c/o Alliance Exposition
3302 W Miller Rd
Ste 100
Garland, TX 75041  

Warehouse receiving hours are Monday - Friday, 8:30am - 3:30pm (local time).

OUTBOUND SHIPPING PICK UP ADDRESS

Exhibiting Company Name/Booth #
2025 NASWA SUMMIT
c/o Alliance Exposition
Hilton Anatole Dallas
Trinity Exhibit Hall
2201 N Stemmons Freeway
Dallas, TX 75207

Outbound shipments not consigned to Alliance Transportation and Logistics, the Official Show Carrier, require a pick-up to be scheduled in advance by the exhibiting company with its designated carrier of choice.

For outbound carrier pick up, please schedule your carrier to pick up from the above Outbound Pick Up address between the hours of 3:15pm and 6:00pm on Thursday, September 11, 2025. Carrier check-in deadline is 5:00pm on Thursday, September 11, 2025.

All exhibit materials must be removed from the exhibit hall by 6:00pm on Thursday, September 11, 2025.

  EXHIBITOR SUPPORT

For assistance, please contact Exhibitor Services:
  888.528.2011
  ExhibitorAssistance@alliance-exposition.com

  FUEL AND LABOR SURCHARGE

As of August 2023, a 9.3% Fuel and Labor Surcharge will be added to all orders placed with Alliance Nationwide Exposition.