EVENT & VENUE

IAFCI 57th Annual Training Conference
August 26 - 29, 2025
Omni Oklahoma City Hotel
Oklahoma Station Ballroom 1, 2, 3, 4
Oklahoma City, OK

  IMPORTANT DATES

Friday, July 25, 2025
ADVANCE SHIPMENT RECEIVING
First day warehouse will begin receiving advance shipments without surcharges.

Monday, July 28, 2025
ADVANCE ORDER DISCOUNT DEADLINE
All orders must be received with payment in full by this date to receive discounted pricing.

Monday, July 28, 2025
ADVANCE ORDER DEADLINE - EXHIBITOR SIGNS AND CUSTOM TABLE THROWS
All orders must be received with payment in full by this date to guarantee production of the order for the show. These items will not be available to order after the deadline date.

Monday, August 18, 2025
ADVANCE SHIPMENT DEADLINE
Last day for advance shipments to arrive at warehouse without surcharges.

  SCHEDULE

Exhibitor Move-In
Monday, August 25, 2025
1:00pm - 5:00pm
Exhibit Hours
Tuesday, August 26, 2025
7:00am - 4:10pm
Wednesday, August 27, 2025
7:00am - 4:00pm
Thursday, August 28, 2025
7:00am -  9:00am
Exhibitor Move-Out
Thursday, August 28, 2025
9:30am - 12:30pm

Move-Out Deadlines
Thursday, August 28, 2025
12:30pm
Outbound Shipping Agreement Deadline. All exhibitors must submit an outbound Material Handling Agreement to the Exhibitor Service Desk.
Thursday, August 28, 2025
11:30am
Carrier Check In Deadline
Thursday, August 28, 2025
12:30pm
Re-Route Deadline. Shipments not picked up by the exhibitor’s carrier and/or remaining on the exhibit floor will be re-routed at this time.

  What's Included In Your Booth

ACTION REQUIRED: Choose your booth option from the following:

Option #1 - 8' High White Backwall Drape, 3' High Blue Siderail Drape, and $150 credit applied to any Alliance Exposition Service

-OR-

Option #2 - COMPLIMENTARY 10'x10' BOOTH PACKAGE (8' High White Backwall Drape, 3' High Blue Siderail Drape, one Blue 6’ draped table, two side chairs, and one wastebasket)

*Option Deadline: Monday, August 11, 2025.   Click HERE to select. 
*To change the skirt color of the package table, click HERE
*To upgrade this booth package to a tall table and 2 stools, click HERE.

CARPET

The Exhibit Hall is carpeted. 

  MATERIAL HANDLING INFORMATION

It is recommended to ship all exhibit materials to the advanced warehouse. Shipping to the warehouse will ensure that materials are in the booth space for exhibitor set up. The warehouse deadline date has been extended for receiving to ­­­­Monday, August 18, 2025. The standard warehouse material handling charge will be honored for all shipments received by this date. Any shipments sent directly to the facility will be required to be handled by Alliance Nationwide Exposition Company. The prevailing warehouse material handling rate plus a 20% minimum surcharge will be added to all direct shipments.  

ADVANCE WAREHOUSE ADDRESS

Exhibiting Company Name/Booth # 
IAFCI 57th Annual Training Conference
c/o Alliance Exposition
3302 W Miller Rd
Ste 100
Garland, TX 75041
 

Warehouse receiving hours are Monday - Friday, 8:30am - 3:30pm (local time).

OUTBOUND SHIPPING PICK UP ADDRESS

Exhibiting Company Name/Booth #
IAFCI 57th Annual Training Conference
c/o Alliance Exposition
Omni Oklahoma City Hotel
Oklahoma Station Ballroom 1, 2, 3, 4
100 W Oklahoma City Blvd
Oklahoma City, OK 73109

Outbound shipments not consigned to Alliance Transportation and Logistics, the Official Show Carrier, require a pick-up to be scheduled in advance by the exhibiting company with its designated carrier of choice.

For outbound carrier pick up, please schedule your carrier to pick up from the above Outbound Pick Up address between the hours of 9:30am and 12:30pm on Thursday, August 28, 2025. Carrier check-in deadline is 11:30am on Thursday, August 28, 2025.

All exhibit materials must be removed from the exhibit hall by 12:30pm on Thursday, August 28, 2025.

  EXHIBITOR SUPPORT

For assistance, please contact Exhibitor Services:
  888.528.2011
  ExhibitorAssistance@alliance-exposition.com

  FUEL AND LABOR SURCHARGE

As of August 2023, a 9.3% Fuel and Labor Surcharge will be added to all orders placed with Alliance Nationwide Exposition.