EVENT & VENUE

NASTD 2025 Annual Conference and Technology Showcase
August 17 - 20, 2025
Renaissance Nashville Hotel
Grand Ballroom 3
Nashville, TN

  IMPORTANT DATES

Friday, July 18, 2025
ADVANCE SHIPMENT RECEIVING
First day warehouse will begin receiving advance shipments without surcharges.
Monday, August 11, 2025
ADVANCE SHIPMENT DEADLINE
Last day for advance shipments to arrive at warehouse without surcharges.

  SCHEDULE

Exhibitor Move-In
Monday, August 18, 2025
2:00pm - 5:00pm
Tuesday, August 19, 2025
1:00pm - 3:00pm
Exhibit Hours
Tuesday, August 19, 2025
3:30pm - 6:30pm
Exhibitor Move-Out
Tuesday, August 19, 2025
6:30pm - 9:30pm

Move-Out Deadlines
Tuesday, August 19, 2025
9:30pm
Outbound Shipping Agreement Deadline. All exhibitors must submit an outbound Material Handling Agreement to the Exhibitor Service Desk.
Tuesday, August 19, 2025
8:30pm
Carrier Check In Deadline
Tuesday, August 19, 2025
9:30pm
Re-Route Deadline. Shipments not picked up by the exhibitor’s carrier and/or remaining on the exhibit floor will be re-routed at this time.

  What's Included In Your Booth

TABLETOP PACKAGES WILL INCLUDE THE FOLLOWING ITEMS:


8' High Silver Back Wall
1 - 6' Blue Skirted Table
2 - Side Chairs
1 - Wastebasket
1- Identification Sign

CARPET

The Exhibit Hall is carpeted. 

  MATERIAL HANDLING INFORMATION

It is recommended to ship all exhibit materials to the advanced warehouse. Shipping to the warehouse will ensure that materials are in the booth space for exhibitor set up. The warehouse deadline date has been extended for receiving to ­­­­Monday, August 11, 2025. The standard warehouse material handling charge will be honored for all shipments received by this date. Any shipments sent directly to the facility will be required to be handled by Alliance Nationwide Exposition Company. The prevailing warehouse material handling rate plus a 20% minimum surcharge will be added to all direct shipments.  

ADVANCE WAREHOUSE ADDRESS

Exhibiting Company Name/Booth # 
NASTD 2025 Annual Conference and Technology Showcase
c/o Alliance Exposition
128 Distribution Dr.
Homewood, AL 35209  

Warehouse receiving hours are Monday - Friday, 8:30am - 2:30pm (local time).

OUTBOUND SHIPPING PICK UP ADDRESS

Exhibiting Company Name/Booth #
NASTD 2025 Annual Conference and Technology Showcase
c/o Alliance Exposition
Renaissance Nashville
Grand Ballroom 3
611 Commerce St.
Nashville, TN 37203

Outbound shipments not consigned to Alliance Transportation and Logistics, the Official Show Carrier, require a pick-up to be scheduled in advance by the exhibiting company with its designated carrier of choice.

For outbound carrier pick up, please schedule your carrier to pick up from the above Outbound Pick Up address between the hours of 6:30pm and 9:30pm on Tuesday, August 19, 2025. Carrier check-in deadline is 8:30pm on Tuesday, August 19, 2025.

All exhibit materials must be removed from the exhibit hall by 9:30pm on Tuesday, August 19, 2025.

  EXHIBITOR SUPPORT

For assistance, please contact Exhibitor Services:
  888.528.2011
  ExhibitorAssistance@alliance-exposition.com

  FUEL AND LABOR SURCHARGE

As of August 2023, a 9.3% Fuel and Labor Surcharge will be added to all orders placed with Alliance Nationwide Exposition.