EVENT & VENUE

Synova NICU Nurse Leadership Forum
April 27 - May 1, 2025
The Westin La Paloma Resort & Spa
Arizona Ballroom
Tucson, AZ

  IMPORTANT DATES

Friday, March 28, 2025
ADVANCE SHIPMENT RECEIVING
First day warehouse will begin receiving advance shipments without surcharges.

Monday, March 31, 2025
ADVANCE ORDER DISCOUNT DEADLINE
All orders must be received with payment in full by this date to receive discounted pricing.

Monday, April 7, 2025
ADVANCE ORDER DEADLINE - CUSTOM GRAPHICS & CUSTOM TABLE THROWS
All orders must be received with payment in full by this date to guarantee production of the order for the show. These items will not be available to order after the deadline date.

Monday, April 21, 2025
ADVANCE SHIPMENT DEADLINE
Last day for advance shipments to arrive at warehouse without surcharges.

  SCHEDULE

Exhibitor Move-In
Monday, April 28, 2025
10:00am - 3:00pm
Exhibit Hours
Monday, April 28, 2025
3:30pm - 6:15pm
Tuesday, April 29, 2025
8:30am - 10:20am
Exhibitor Move-Out
Tuesday, April 29, 2025
10:20am - 2:30pm

Move-Out Deadlines
Tuesday, April 29, 2025
2:30pm
Outbound Shipping Agreement Deadline. All exhibitors must submit an outbound Material Handling Agreement to the Exhibitor Service Desk.
Tuesday, April 29, 2025
1:30pm
Carrier Check In Deadline
Tuesday, April 29, 2025
2:30pm
Re-Route Deadline. Shipments not picked up by the exhibitor’s carrier and/or remaining on the exhibit floor will be re-routed at this time.

  What's Included In Your Booth

8'X10' BOOTH PACKAGES WILL INCLUDE THE FOLLOWING ITEMS:

8'H Black Backwall Drape
3'H Black Siderail Drape
1 - Skirted Table (Provided by Hotel)
2 - Side Chairs (Provided by Hotel)
Lead Retrieval included with Conference App
Electricity - One outlet provided with enough power for a laptop (If requested when registering for event)
Standard Booth Identification Sign
 
*If you need more electricity than described above, this will need to be ordered separately at an added cost.  Click HERE to order.
*To upgrade this booth package to a tall table and 2 stools, click HERE.

CARPET

The Exhibit Hall is carpeted. 

  MATERIAL HANDLING INFORMATION

It is recommended to ship all exhibit materials to the advanced warehouse. Shipping to the warehouse will ensure that materials are in the booth space for exhibitor set up. The warehouse deadline date has been extended for receiving to ­­­­Monday, April 21, 2025. The standard warehouse material handling charge will be honored for all shipments received by this date. Any shipments sent directly to the facility will be required to be handled by Alliance Nationwide Exposition Company. The prevailing warehouse material handling rate plus a 20% minimum surcharge will be added to all direct shipments.  

ADVANCE WAREHOUSE ADDRESS

Exhibiting Company Name/Booth # 
Synova NICU Nurse Leadership Forum
c/o Alliance Exposition
2861 N Flowing Wells Rd
Ste 161
Tucson, AZ 85705  

Warehouse receiving hours are Monday - Friday, 8:30am - 2:30pm (local time).

OUTBOUND SHIPPING PICK UP ADDRESS

Exhibiting Company Name/Booth #
Synova NICU Nurse Leadership Forum
c/o Alliance Exposition
The Westin La Paloma Resort & Spa
3800 E Sunrise Dr
Tucson, AZ 85718

Outbound shipments not consigned to Alliance Transportation and Logistics, the Official Show Carrier, require a pick-up to be scheduled in advance by the exhibiting company with its designated carrier of choice.

For outbound carrier pick up, please schedule your carrier to pick up from the above Outbound Pick Up address between the hours of 10:20am and 2:30pm on Tuesday, April 29, 2025. Carrier check-in deadline is 1:30pm on Tuesday, April 29, 2025.

All exhibit materials must be removed from the exhibit hall by 2:30pm on Tuesday, April 29, 2025.

  EXHIBITOR SUPPORT

For assistance, please contact Exhibitor Services:
  888.528.2011
  ExhibitorAssistance@alliance-exposition.com

  FUEL AND LABOR SURCHARGE

As of August 2023, a 9.3% Fuel and Labor Surcharge will be added to all orders placed with Alliance Nationwide Exposition.