EVENT & VENUE

The Permanent Jewelry Expo
May 15 - 18, 2025
Henry B Gonzalez Convention Center
Hemisfair Ballroom
San Antonio, TX

  IMPORTANT DATES

Tuesday, April 15, 2025
ADVANCE SHIPMENT RECEIVING
First day warehouse will begin receiving advance shipments without surcharges.

Thursday, April 17, 2025
ADVANCE ORDER DISCOUNT DEADLINE
All orders must be received with payment in full by this date to receive discounted pricing.

Thursday, April 24, 2025
ADVANCE ORDER DEADLINE - CUSTOM GRAPHICS & CUSTOM TABLE THROWS
All orders must be received with payment in full by this date to guarantee production of the order for the show. These items will not be available to order after the deadline date.

Thursday, May 8, 2025
ADVANCE SHIPMENT DEADLINE
Last day for advance shipments to arrive at warehouse without surcharges.

  SCHEDULE - 

Exhibitor Move-In
Thursday, May 15, 2025
10:00am - 5:00pm
Exhibit Hours
Thursday, May 15, 2025
6:00pm - 9:00pm
Friday, May 16, 2025
9:00am - 9:00pm
Saturday, May 17, 2025
9:00am - 7:00pm
Sunday, May 18, 2025
9:00am - 3:00pm

Exhibitor Move-Out
Sunday, May 18, 2025
3:00pm - 8:00pm
Move-Out Deadlines
Sunday, May 18, 2025
8:00pm
Outbound Shipping Agreement Deadline. All exhibitors must submit an outbound Material Handling Agreement to the Exhibitor Service Desk.
Sunday, May 18, 2025
7:00pm
Carrier Check In Deadline
Sunday, May 18, 2025
8:00pm
Re-Route Deadline. Shipments not picked up by the exhibitor’s carrier and/or remaining on the exhibit floor will be re-routed at this time.

  What's Included In Your Booth

ACTION REQUIRED: Choose your booth option from the following:

Option #1 - 8' High Black Backwall Drape, 3' High Black Siderail Drape, and $150 credit applied to any Alliance Exposition Service

-OR-

Option #2 - COMPLIMENTARY BOOTH PACKAGE (8' High Black Backwall Drape, 3' High Black Siderail Drape, one Black 6’ draped table, two side chairs, and one wastebasket)

*Option Deadline: Thursday, May 1, 2025.   Click HERE to select. 
*To change the skirt color of the package table, click HERE
*To upgrade this booth package to a tall table and 2 stools, click HERE.

CARPET

The Exhibit Hall is carpeted.

  MATERIAL HANDLING INFORMATION

It is recommended to ship all exhibit materials to the advanced warehouse. Shipping to the warehouse will ensure that materials are in the booth space for exhibitor set up. The warehouse deadline date has been extended for receiving to ­­­­Thursday, May 8, 2025. The standard warehouse material handling charge will be honored for all shipments received by this date. Any shipments sent directly to the facility will be required to be handled by Alliance Nationwide Exposition Company. The prevailing warehouse material handling rate plus a 20% minimum surcharge will be added to all direct shipments.  

ADVANCE WAREHOUSE ADDRESS

Exhibiting Company Name/Booth # 
The Permanent Jewelry Expo
c/o Alliance Exposition / Next Gen Trans / Samu Group Services
915 S Acme Rd
San Antonio, TX 78237  

OUTBOUND SHIPPING PICK UP ADDRESS

Exhibiting Company Name/Booth #
The Permanent Jewelry Expo
c/o Alliance Exposition
Henry B Gonzalez Convention Center
Hemisfair Ballroom
900 E Market St
San Antonio, TX 78205

Outbound shipments not consigned to Alliance Transportation and Logistics, the Official Show Carrier, require a pick-up to be scheduled in advance by the exhibiting company with its designated carrier of choice.

For outbound carrier pick up, please schedule your carrier to pick up from the above Outbound Pick Up address between the hours of 3:00pm and 8:00pm on Sunday, May 18, 2025. Carrier check-in deadline is 7:00pm on Sunday, May 18, 2025.

All exhibit materials must be removed from the exhibit hall by 8:00pm on Sunday, May 18, 2025.

  EXHIBITOR SUPPORT

For assistance, please contact Exhibitor Services:
  888.528.2011
  ExhibitorAssistance@alliance-exposition.com

  FUEL AND LABOR SURCHARGE

As of August 2023, a 9.3% Fuel and Labor Surcharge will be added to all orders placed with Alliance Nationwide Exposition.