EVENT & VENUE

NEFA Spring Conference
March 11 - 13, 2025
Omni La Costa Resort & Spa
Costa Del Sol Ballroom
Carlsbad, CA

  IMPORTANT DATES

Friday, February 7, 2025
ADVANCE SHIPMENT RECEIVING
First day warehouse will begin receiving advance shipments without surcharges.

Tuesday, February 11, 2025
ADVANCE ORDER DISCOUNT DEADLINE
All orders must be received with payment in full by this date to receive discounted pricing.

Tuesday, February 18, 2025
ADVANCE ORDER DEADLINE - CUSTOM GRAPHICS & CUSTOM TABLE THROWS
All orders must be received with payment in full by this date to guarantee production of the order for the show. These items will not be available to order after the deadline date.

Tuesday, March 4, 2025
ADVANCE SHIPMENT DEADLINE
Last day for advance shipments to arrive at warehouse without surcharges.

  SCHEDULE 

Exhibitor Move-In
Tuesday, March 11, 2025
10:00pm - 12:00am
Wednesday, March 12, 2025
6:00am - 11:00am
Exhibit Hours
Wednesday, March 12, 2025
11:00am - 6:30pm
Thursday, March 13, 2025
8:00am - 6:00pm

Exhibitor Move-Out
Thursday, March 13, 2025
6:00pm - 10:00pm
Friday, March 14, 2025
8:00am - 10:00am
Move-Out Deadlines
Friday, March 14, 2025
10:00am
Outbound Shipping Agreement Deadline. All exhibitors must submit an outbound Material Handling Agreement to the Exhibitor Service Desk.
Friday, March 14, 2025
9:00am
Carrier Check In Deadline
Friday, March 14, 2025
10:00am
Re-Route Deadline. Shipments not picked up by the exhibitor’s carrier and/or remaining on the exhibit floor will be re-routed at this time.

  What's Included In Your Booth

ACTION REQUIRED: Choose your booth option from the following:

Option #1 - 8' High Black Backwall Drape, 3' High Black Siderail Drape, and $150 credit applied to any Alliance Exposition Service

-OR-

Option #2 - COMPLIMENTARY BOOTH PACKAGE (8' High Black Backwall Drape, 3' High Black Siderail Drape, one Black 6’ draped table, two side chairs, and one wastebasket)

*Option Deadline: Tuesday, February 25, 2025.   Click HERE to select. 
*To change the skirt color of the package table, click HERE
*To upgrade this booth package to a tall table and 2 stools, click HERE.

CARPET

The Exhibit Hall is carpeted.

  MATERIAL HANDLING INFORMATION

It is recommended to ship all exhibit materials to the advanced warehouse. Shipping to the warehouse will ensure that materials are in the booth space for exhibitor set up. The warehouse deadline date has been extended for receiving to ­­­­Tuesday, March 4, 2025. The standard warehouse material handling charge will be honored for all shipments received by this date. Any shipments sent directly to the facility will be required to be handled by Alliance Nationwide Exposition Company. The prevailing warehouse material handling rate plus a 20% minimum surcharge will be added to all direct shipments.  

ADVANCE WAREHOUSE ADDRESS

Exhibiting Company Name/Booth # 
NEFA Spring Conference
c/o Alliance Exposition
2861 N Flowing Wells Rd
Ste 161
Tucson, AZ 85705  

Warehouse receiving hours are Monday - Friday, 8:30am - 2:30pm (local time).

OUTBOUND SHIPPING PICK UP ADDRESS

Exhibiting Company Name/Booth #
NEFA Spring Conference
c/o Alliance Exposition
Omni La Costa Resort & Spa
Costa Del Sol Ballroom
2100 Costa Del Mar Rd
Carlsbad, CA 92009

Outbound shipments not consigned to Alliance Transportation and Logistics, the Official Show Carrier, require a pick-up to be scheduled in advance by the exhibiting company with its designated carrier of choice.

For outbound carrier pick up, please schedule your carrier to pick up from the above Outbound Pick Up address between the hours of 6:00pm and 10:00pm on Thursday, March 13, 2025 and between the hours of 8:00am and 10:00am on Friday, March 14, 2025. Carrier check-in deadline is 9:00am on Friday, March 14, 2025.

All exhibit materials must be removed from the exhibit hall by 10:00am on Friday, March 14, 2025.

  EXHIBITOR SUPPORT

For assistance, please contact Exhibitor Services:
  888.528.2011
  ExhibitorAssistance@alliance-exposition.com

  FUEL AND LABOR SURCHARGE

As of August 2023, a 9.3% Fuel and Labor Surcharge will be added to all orders placed with Alliance Nationwide Exposition.