PES 2025 Annual Meeting

Venue: Gaylord National Resort & Convention Center

May 15 - 18, 2025

  EVENT & VENUE

PES 2025 Annual Meeting
May 15 - 18, 2025
Gaylord National Resort & Convention Center
Prince George's Exhibit Halls A/B
National Harbor, MD

  IMPORTANT DATES

Tuesday, April 15, 2025
ADVANCE SHIPMENT RECEIVING
First day warehouse will begin receiving advance shipments without surcharges.

Thursday, April 17, 2025
ADVANCE ORDER DISCOUNT DEADLINE
All orders must be received with payment in full by this date to receive discounted pricing.

Thursday, April 24, 2025
ADVANCE ORDER DEADLINE - CUSTOM GRAPHICS & CUSTOM TABLE THROWS
All orders must be received with payment in full by this date to guarantee production of the order for the show. These items will not be available to order after the deadline date.

Thursday, May 8, 2025
ADVANCE SHIPMENT DEADLINE
Last day for advance shipments to arrive at warehouse without surcharges.

  SCHEDULE

Exhibitor Move-In
Thursday, May 15, 2025
8:00am - 4:00pm
Exhibit Hours
Thursday, May 15, 2025
6:30pm - 8:30pm

Friday, May 16, 2025
7:00am - 8:30am
12:30pm - 2:00pm

Saturday, May 17, 2025
7:00am - 8:30am

12:30pm - 3:00pm
Exhibitor Move-Out
Saturday, May 17, 2025
3:00pm - 9:00pm
Move-Out Deadlines
Saturday, May 17, 2025
9:00pm
Outbound Shipping Agreement Deadline. All exhibitors must submit an outbound Material Handling Agreement to the Exhibitor Service Desk.
Saturday, May 17, 2025
8:00pm
Carrier Check In Deadline
Saturday, May 17, 2025
9:00pm
Re-Route Deadline. Shipments not picked up by the exhibitor’s carrier and/or remaining on the exhibit floor will be re-routed at this time.

  What's Included In Your Booth

10'X10' BOOTH PACKAGES WILL INCLUDE THE FOLLOWING ITEMS:

8'H Blue and White Backwall
3'H Blue Siderail Drape
Standard Booth Identification Sign
 
*To upgrade this booth package, click HERE.

CARPET
The Exhibit Hall is not carpeted. Booth carpet is required by show management.  Click HERE to view carpet options.  The aisle carpet color will be Tuxedo (a mix of black and gray specks).

RIGGING
Hanging signs are not permitted at this event.

AUDIO VISUAL
Audio Visual services are being provided by Leading Edge Audio Visual.  Click HERE to place an order.

  MATERIAL HANDLING INFORMATION

It is recommended to ship all exhibit materials to the advanced warehouse. Shipping to the warehouse will ensure that materials are in the booth space for exhibitor set up. The warehouse deadline date has been extended for receiving to ­­­­Thursday, May 8, 2025. The standard warehouse material handling charge will be honored for all shipments received by this date. Any shipments sent directly to the facility will be required to be handled by Alliance Nationwide Exposition Company. The prevailing warehouse material handling rate plus a 20% minimum surcharge will be added to all direct shipments.  

ADVANCE WAREHOUSE ADDRESS

Exhibiting Company Name/Booth # 
PES 2025 Annual Meeting
c/o Alliance Exposition
188 Brooke Rd
Door #15
Winchester, VA 22603  

Warehouse receiving hours are Monday - Friday, 8:30am - 2:30pm (local time).

DIRECT SHIPPING ADDRESS / OUTBOUND SHIPPING PICK UP ADDRESS

Exhibiting Company Name/Booth #
PES 2025 Annual Meeting
c/o Alliance Exposition
Gaylord National Resort & Convention Center
Prince George's Exhibit Halls A/B
201 Waterfront St
National Harbor, MD 20745

Direct shipments will be accepted on Thursday, May 15, 2025.  Receiving will take place during exhibitor move-in hours.

Outbound shipments not consigned to Alliance Transportation and Logistics, the Official Show Carrier, require a pick-up to be scheduled in advance by the exhibiting company with its designated carrier of choice.

For outbound carrier pick up, please schedule your carrier to pick up from the above Outbound Pick Up address between the hours of 3:00pm and 9:00pm on Saturday, May 17, 2025. Carrier check-in deadline is 8:00pm on Saturday, May 17, 2025.

All exhibit materials must be removed from the exhibit hall by 9:00pm on Saturday, May 17, 2025.

  EXHIBITOR SUPPORT

For assistance, please contact Exhibitor Services:
  888.528.2011
  ExhibitorAssistance@alliance-exposition.com

  FUEL AND LABOR SURCHARGE

As of August 2023, a 9.3% Fuel and Labor Surcharge will be added to all orders placed with Alliance Nationwide Exposition.
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