EVENT & VENUE

National Coffee Association Convention
March 6 - 8, 2025
Marriott Marquis Houston
Texas Ballroom Foyer / Elevator / Escalator Foyer - Level 4
Houston, TX

  IMPORTANT DATES

Tuesday, February 4, 2025
ADVANCE SHIPMENT RECEIVING
First day warehouse will begin receiving advance shipments without surcharges.

Thursday, February 6, 2025
ADVANCE ORDER DISCOUNT DEADLINE
All orders must be received with payment in full by this date to receive discounted pricing.

Thursday, February 13, 2025
ADVANCE ORDER DEADLINE - CUSTOM GRAPHICS & CUSTOM TABLE THROWS
All orders must be received with payment in full by this date to guarantee production of the order for the show. These items will not be available to order after the deadline date.

Thursday, February 27, 2025
ADVANCE SHIPMENT DEADLINE
Last day for advance shipments to arrive at warehouse without surcharges.

  SCHEDULE

Tabletop viewing is available all day, however, exhibitors are not required to be at their tables when official events are not taking place. We encourage exhibitors to attend the NCA sessions with their customers.
Exhibitor Move-In
Thursday, March 6, 2025
9:00am - 3:00pm
Exhibit Hours
Thursday, March 6, 2025
4:00pm - 5:00pm
Friday, March 7, 2025
8:15am - 9:15am
Friday, March 7, 2025
11:00am - 12:30pm
Friday, March 7, 2025
2:00pm - 5:00pm

Saturday, March 8, 2025
8:15am - 9:00am
Saturday, March 8, 2025
10:15am - 10:45am
Exhibitor Move-Out
Saturday, March 8, 2025
10:45am - 12:00pm
Move-Out Deadlines
Saturday, March 8, 2025
12:00pm
Outbound Shipping Agreement Deadline. All exhibitors must submit an outbound Material Handling Agreement to the Exhibitor Service Desk.
Saturday, March 8, 2025
11:00am
Carrier Check In Deadline
Saturday, March 8, 2025
12:00pm
Re-Route Deadline. Shipments not picked up by the exhibitor’s carrier and/or remaining on the exhibit floor will be re-routed at this time.

  What's Included In Your Tabletop Package

PREMIUM TABLETOP PACKAGES WILL INCLUDE THE FOLLOWING ITEMS:

1 - 8'X30" White Skirted Table (Provided by Alliance)
2 - Side Chairs (Provided by Hotel)
1 - Wastebasket (Provided by Hotel)
Standard Booth Identification Sign

STANDARD TABLETOP PACKAGES WILL INCLUDE THE FOLLOWING ITEMS:

1 - 6'X30" Black Skirted Table (Provided by Hotel)
2 - Side Chairs (Provided by Hotel)
1 - Wastebasket (Provided by Hotel)
Standard Booth Identification Sign 

CARPET

The tabletop area is carpeted.

*Click on the Information tab above to view Booth Regulations and event Floor Plan.  Lead Retrieval information can be found by clicking on the Event Suppliers tab.

  MATERIAL HANDLING INFORMATION

It is recommended to ship all exhibit materials to the advanced warehouse. Shipping to the warehouse will ensure that materials are in the booth space for exhibitor set up. The warehouse deadline date has been extended for receiving to ­­­­Thursday, February 27, 2025. The standard warehouse material handling charge will be honored for all shipments received by this date. Any shipments sent directly to the facility will be required to be handled by Alliance Nationwide Exposition Company. The prevailing warehouse material handling rate plus a 20% minimum surcharge will be added to all direct shipments.  

ADVANCE WAREHOUSE ADDRESS

Exhibiting Company Name/Booth # 
National Coffee Association Convention
c/o Alliance Exposition / Selex Delivery
835 Aldine Bender Rd
Houston, TX 77032  

OUTBOUND SHIPPING PICK UP ADDRESS

Exhibiting Company Name/Booth #
National Coffee Association Convention
c/o Alliance Exposition
Marriott Marquis Houston
Texas Ballroom Foyer / Elevator /Escalator Foyer - Level 4
1777 Walker St
Houston, TX 77010

Outbound shipments not consigned to Alliance Transportation and Logistics, the Official Show Carrier, require a pick-up to be scheduled in advance by the exhibiting company with its designated carrier of choice.

For outbound carrier pick up, please schedule your carrier to pick up from the above Outbound Pick Up address between the hours of 10:45am and 12:00pm on Saturday, March 8, 2025. Carrier check-in deadline is 11:00am on Saturday, March 8, 2025.

All exhibit materials must be removed from the exhibit hall by 12:00pm on Saturday, March 8, 2025.

  EXHIBITOR SUPPORT

For assistance, please contact Exhibitor Services:
  888.528.2011
  ExhibitorAssistance@alliance-exposition.com

  FUEL AND LABOR SURCHARGE

As of August 2023, a 9.3% Fuel and Labor Surcharge will be added to all orders placed with Alliance Nationwide Exposition.