EVENT & VENUE

USAFP 2025 Annual Meeting and Exposition
March 19 - 21, 2025
Westgate Las Vegas Resort & Casino
Pavilion 1-3
Las Vegas, NV

  IMPORTANT DATES

Monday, February 17, 2025
ADVANCE SHIPMENT RECEIVING
First day warehouse will begin receiving advance shipments without surcharges.

Wednesday, February 19, 2025
ADVANCE ORDER DISCOUNT DEADLINE
All orders must be received with payment in full by this date to receive discounted pricing.

Wednesday, February 26, 2025
ADVANCE ORDER DEADLINE - CUSTOM GRAPHICS & CUSTOM TABLE THROWS
All orders must be received with payment in full by this date to guarantee production of the order for the show. These items will not be available to order after the deadline date.

Wednesday, March 12, 2025
ADVANCE SHIPMENT DEADLINE
Last day for advance shipments to arrive at warehouse without surcharges.

  SCHEDULE

Exhibitor Move-In
Wednesday, March 19, 2025
1:00pm - 5:00pm
Exhibit Hours
Thursday, March 20, 2025
7:00am - 4:00pm
Friday, March 21, 2025
7:00am - 1:30pm
Exhibitor Move-Out
Friday, March 21, 2025
1:30pm - 3:00pm

Move-Out Deadlines
Friday, March 21, 2025
3:00pm
Outbound Shipping Agreement Deadline. All exhibitors must submit an outbound Material Handling Agreement to the Exhibitor Service Desk.
Friday, March 21, 2025
2:00pm
Carrier Check In Deadline
Friday, March 21, 2025
3:00pm
Re-Route Deadline. Shipments not picked up by the exhibitor’s carrier and/or remaining on the exhibit floor will be re-routed at this time.

  What's Included In Your Booth

ACTION REQUIRED: Choose your booth option from the following:

Option #1 - 8' High Black Backwall Drape, 3' High Black Siderail Drape, and $100 credit applied to any Alliance Exposition Service

-OR-

Option #2 - COMPLIMENTARY BOOTH PACKAGE (8' High Black Backwall Drape, 3' High Black Siderail Drape, one White 6’ draped table, two side chairs, and one wastebasket)

*Option Deadline: Wednesday, March 5, 2025.   Click HERE to select. 
*To change the skirt color of the package table, click HERE
*To upgrade this booth package to a tall table and 2 stools, click HERE.

CARPET

The Exhibit Hall is carpeted.

  MATERIAL HANDLING INFORMATION

It is recommended to ship all exhibit materials to the advanced warehouse. Shipping to the warehouse will ensure that materials are in the booth space for exhibitor set up. The warehouse deadline date has been extended for receiving to ­­­­Wednesday, March 12, 2025. The standard warehouse material handling charge will be honored for all shipments received by this date. Any shipments sent directly to the facility will be required to be handled by Alliance Nationwide Exposition Company. The prevailing warehouse material handling rate plus a 20% minimum surcharge will be added to all direct shipments.  

ADVANCE WAREHOUSE ADDRESS

Exhibiting Company Name/Booth # 
USAFP 2025 Annual Meeting and Exposition
c/o Alliance Exposition
5141 S Procyon St
Las Vegas, NV 89118  

Warehouse receiving hours are Monday - Friday, 8:30am - 2:30pm (local time).

OUTBOUND SHIPPING PICK UP ADDRESS

Exhibiting Company Name/Booth #
USAFP 2025 Annual Meeting and Exposition
c/o Alliance Exposition
Westgate Las Vegas Resort & Casino
Pavilion 1-3
3000 Paradise Rd
Las Vegas, NV 89109

Outbound shipments not consigned to Alliance Transportation and Logistics, the Official Show Carrier, require a pick-up to be scheduled in advance by the exhibiting company with its designated carrier of choice.

For outbound carrier pick up, please schedule your carrier to pick up from the above Outbound Pick Up address between the hours of 1:30pm and 3:00pm on Friday, March 21, 2025. Carrier check-in deadline is 2:00pm on Friday, March 21, 2025.

All exhibit materials must be removed from the exhibit hall by 3:00pm on Friday, March 21, 2025.

  EXHIBITOR SUPPORT

For assistance, please contact Exhibitor Services:
  888.528.2011
  ExhibitorAssistance@alliance-exposition.com

  FUEL AND LABOR SURCHARGE

As of August 2023, a 9.3% Fuel and Labor Surcharge will be added to all orders placed with Alliance Nationwide Exposition.